Create a Journal Entry

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In this article, we will look at:

Creating a Journal Entry

  1. Go to Company > Finance > Journal
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  2. This takes you to the Journal page
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  3. Click + Create Entry at the top right of the page
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  4. This will open up a section where you can input your journal details
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  5. You can enter the following details:

    1. Date: By default, this is today's date. You can change it, if required
    2. Journal Type
      • Cash:  Choose this option, if you want this transaction to appear only in Cash basis reports
      • Both: Choose this option, if you want this transaction to appear in both Accrual and Cash basis reports
    3. Reference #: This is an optional field if you want to include a number to reference back to for this entry
    4. Notes: This is an optional field for any notes you want to record about the journal entry
    5. Account: This is where you can select a ledger account created in Zipi
    6. Description: You can add any description you need here
    7. Division: You can associate the transaction to a Division here
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      Please Note: This option will only be available if the selected ledger account is accessible to any Division(s). You can read about this at: COA - Make Ledger Accounts Accessible for Divisions
    8. Debit: Input the amount debited to the account here
    9. Credit: Input the amount credited to the account here
    10. Add Line: You can use this button to add an additional entry
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    11. Once you have filled out the required fields, you can either save the journal as a draft or create it
    12. Save as draft does not publish the values to the general ledger, it just allows you to start a journal entry, enter some figures and come back to it later without losing anything. You can view it on the Journal page with the status Draft
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    13. Once created, you can view the journal entry under on the Journal page with the status Published 

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Editing a Journal Entry

Once created, you can edit the journal entry by clicking Edit in the overflow menu. 

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You can edit any of the fields and once done, click Save.

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