How to Create, Edit & Delete Payments Made

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In this article, we will look at:

Viewing Payments Made

  1. In the left navigation menu, go to Purchases > Payments Made

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  2. This takes you to the Payments Made page

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  3. For each payment, you can view:
    • Payment Date
    • Vendor
    • Payment #
    • Reference #
    • Check #
    • Payment Mode
    • Status
    • Applied
    • Total Applied
    • Actions

  4. Click on any payment made to view its details 

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  5. You have the following options:
    1. Edit Payment
    2. History
    3. Related Bill
    4. More Information

Filtering Payments Made

You can filter your payments made based on status. 

  1. Go the Status filter dropdown at the top right of your screen

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  2. Choose the statuses from the dropdown

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  3. The payments made displayed will update based on the chosen status

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Sorting Payments Made

You can sort your payments made in ascending or descending order based on:

  • Payment Date
  • Vendor
  • Payment #
  • Reference #
  • Check #
  • Payment Mode
  • Status
  • Applied
  • Total Applied

You can do that by clicking the arrow next each header's name, as shown below.

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Creating Payments Made

  1. In the left navigation menu, go to Purchases > Payments Made

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  2. This takes you to the Payments Made page

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  3. Click the Create button at the top right of your screen

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  4. This takes you to the Create Payment Made page

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  5. You will be asked to enter the following:
    1. Vendor Name: When you enter the vendor name, you will see all unpaid bill for that vendor

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    2. Reference 
    3. Date
    4. Amount: The amount you want to pay the vendor, it can be applied to multiple bills

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    5. Payment #
    6. Paid Through: The bank account
    7. Payment Mode
    8. Notes
  6. Click Create when you have entered the details 

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Editing Payments Made

  1. Click the overflow menu in Actions

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  2. Select Edit from the dropdown menu

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  3. This opens the Edit Payment Received page

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  4. You can change anything except:
    • Payment Mode
  5. Once you have made your changes, click Save

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Deleting Payments Made

  1. Click the check box next to a payment made. You can select multiple at a time

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  2. You will see the Bulk Actions button at the top left of your screen

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  3. Select Delete from the dropdown

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    Note: If the payment is related to an invoice or journal that has a matched or reconciled transaction, it will not be deleted. You will first remove the payments from the Payment Received, the  un-match and un-reconcile the related transaction.
  4. On successfully deleting a payment made, you will see a success message

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