The Rules module in Zipi lets you create compensation plans for your brokerage. In this article, we will go through the different options available and what they mean. We will cover:
The Rules Page
- Go to Company > Rules
- This takes you to the Rules page
- You have the following options on the Rules page
- This shows that the Compensation plan is a Template. You can read more about that at: What are templates and dynamic plans?
- This shows that this compensation profile is active and is being applied to deals
- This lets you edit the compensation profile
- This lets you increase the priority of you compensation plan
- This lets you decrease the priority of you compensation plan
- This means that the multi-layer plan is activated
By default, you can see all the compensation plans, even the inactive ones. You can filter these out based on groups, entities, and if they are active or inactive
The All tab shows all the profiles that have been created in your brokerage.
The Groups tab shows all the groups that have compensation profiles applied to them.
The Entities tab lists all the users along with the profiles applied to them.
This will display any inactive profiles.
Creating a Compensation Profile
In this section we will look at the different options you have when creating a compensation plan. The options you see may not be the same as in the screenshot depending on if you are creating a template or a dynamic plan.
1. Profile Title
This is how Zipi saves the compensation profile under Rules.
2. Public Title
This is the public title that will be visible to all users.
3. Assign Profile To
This lets you choose who you want to apply the profile to. It can be:
- Groups with a user finance group
- Divisions that are allowed to conduct transactions
- Divisions with a user group
You can choose between:
- Lifetime → the plan applies forever
- Days → lets you choose the number of days you want to apply the plan for
- Specific dates → lets you choose specific dates from the calendar
If turned on, the plan is applied to deals that meet the requirements
If enabled, the plan is directly applied to the deals that meet the requirements. You can't edit the entry unless you do an override. The plan will always be linked to the deal.
If disabled, it becomes a one time application, meaning you have the option to make changes to the financial transfer without overriding the plan. Once the deal is saved, the plan will no longer apply unless you do a restore.
7. Single Profile
If turned on, it sets the values for the elements in the Elements dropdown that haven't been set to 0.
If turned off, it activates the multi-layer plan. It will look for the values of each of the elements in the Element dropdown. If it doesn't find any in the current plan, it moves down to the next one (based on priority). Assuming the next profile has Single Profile disabled, it will look for the element values, and continue to the next plan. If the next profile has the Single Profile option enabled, it stops there as it has the values for elements that have been set and the rest are 0.
Triggers decide the conditions that need to be met by a deal so a particular commission plan can be applied to agents on that deal. You have the following options:
- Adjusted Gross Min: This plan will apply to all deals that have the adjusted gross greater than the value you set here.
- Adjusted Gross Max: This plan will apply to all deals that have the adjusted gross less than the value you set here.
- Deals Closed: Start: This plan will apply to all deals that have a closing date after this date.
- Deals Closed: End: This plan will apply to all deals that have a closing date before this date.
- Divisions: This plan will apply to all deals within the selected division.
- Dual Deals: You can choose if you want this plan to apply to dual deals or not.
- Gross Commission Min: This plan will apply to all deals that have the gross commission greater than the value you set here.
- Gross Commission Max: This plan will apply to all deals that have the gross commission less than the value you set here.
- Organization: This plan will apply to deals that have agents that are part of the chosen organizations. These organizations are created in Contacts.
- Participants: This plan will apply if a deal contains the selected participant.
- Property Class: This plan will apply if a deal is of the selected property class.
- Sales Price Min: This plan will apply to all deals that have the sales price greater than the value you set here.
- Sales Price Max: This plan will apply to all deals that have the sales price less than the value you set here.
- Source of Business: This plan will apply to all the deals that have the selected source of business.
- Tags: This plan will apply to all the deals that have the selected tag.
- Type: This plan will apply to all deals with the selected deal type.
Once a commission plan applies, elements fill in the data into the related fields for that deal and apply whatever split it calculates. You can choose from:
- CDA Disbursement Text: It creates predefined text on disbursement authorization
- Additional Commission: This adds or deducts from the base commission. The resulting amount is the gross commission
- Company Income/Expense: Anything for the company goes here
This is where it shows up on the Preview card in Deals.
- Company Partner: Similar to company income/expense but indicates that you will be paying a certain partner via the company.
- Deal Incentive: This allows you to incentive agents to concentrate on bringing in certain types of people.
- Deal Income/Expense: Any income or expense on a deal level
- Deal Overhead: This includes any overhead expenses that are not part of the deal expenses like rents and taxes
- Deal Referral: If you refer someone else or if the deal was referred to an agent.
This is where it shows up on the Preview card in Deals.
- Deal Royalty: Similar to a deal income/expense. Its paid directly from the deal to a company or agent.
Note: The only difference between a deal royalty and a deal expense is that the royalty comes in first.
- Entity Income/Expense: This is an income/expense paid to or by the agent. You can view it on the agent's card on the deal.
- Entity Referral: Similar to the deal referral but happens on the agent level.
- Entity Royalty: This is the royalty expense paid by the sales entity.
- Participant: If you have specific people you need to add when certain conditions are met
- Sales Income/Expense: Similar to entity income/expense but it gets deducted before the agent gets their split.
- Taxes: The taxes the agent needs to pay on that commission
- Sales Compensation: This will apply to all the agents on the deal
The Conditions determine how the Rules are applied. You use Conditions if you want to reset the Rules.
You have the following Condition Types:
- Aggregate Sales Price
- Aggregate Gross Commission
- Aggregate Count of Deals
- Aggregate Company Split
- Aggregate Sales Entity Split
- Aggregate Deal Royalty Split
- Aggregate User Royalty Split
- Per Deal Sales Price
- Per Deal Gross Commission
- Per Deal Adjusted Gross Commission
Next, you can choose Condition Operator, you can choose between:
- Less Than or Equal
- Less Than
You can now define your Condition Parameters.
For this example we have four different Rules that are reset annually.